Meeting & Conference Rooms
- Available free of charge for non-profit purposes only.
- Groups or individuals are limited to 5 bookings per calendar month.
- The library reserves the right to cancel a booking if the group or individual has not arrived within 30 minutes after the reserved start time (without notifying the library).
Small Public Spaces (no reservations)
MEETING ROOM
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CONFERENCE ROOM A
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CONFERENCE ROOM B
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RULES OVERVIEW
Rooms are available free of charge for NON-PROFIT PURPOSES ONLY during open hours. A group or individual may NOT make a profit from events held in the rooms. Meeting rooms may not be used for the promotion or sales of services or products, the cultivating of client names, fundraising, or conducting classes for profit. No admission or attendance charge or required donation may be assessed by any non-Library group using a meeting room.
Bookings are taken no more than TWO MONTHS IN ADVANCE. Reservations on an ongoing basis are allowed only if the schedule permits. Groups using the rooms may not arrive earlier than the Library’s regular opening time and must be cleaned up and ready to leave when the Library closes. Individuals or organizations may not leave items in Library meeting rooms overnight without prior approval from Administrator or Office Manager.
The Library makes no endorsement, express or implied, of any non-Library event or activity held in the meeting rooms. Non-Library events may not use Library contact information in their publicity. Publicity of such events must include a disclaimer to this effect. Non-Library groups may not post directional or promotional signs advertising their meetings on the Library doors, in the Atrium, or in any location inside or outside the Library without the approval of Administrators or Office Manager. The Board and the Library staff do not assume any liability for groups or individuals attending any meeting or program in the Library.
Limit of five uses per month for any group or individual.
The Library reserves the right to cancel a booking if the group or individual does not arrive within 30 minutes of the reserved start time without notifying the Library. Groups or individuals who are not able to use their booking are expected to notify the Library of cancellation. Failure to cancel may restrict a group or individual’s ability to book the room(s) in the future
You must be 18 or older to book a room, and an adult age 18 or older who is willing to be responsible for the activity and use of room must be present during the event. Because children under age 10 may not use the library without a parent or guardian present, parents who bring children (under age 10) with them when attending meetings/events in our meeting spaces must stay with their children at all times, in or out of the rooms.
All cleanup is the responsibility of the group. A vacuum cleaner is available for the Meeting Room; please ask staff for assistance.
A fee for cleanup will be assessed if not done properly. Misuse of a room and/or violation of the use agreement will preclude further use of either room.
Our facilities are handicapped-accessible.
IMPORTANT INFORMATION
The Library is not responsible for injury arising from use of the facility. The Library is not responsible for equipment or other items used by outside groups.
The Library staff will provide access to tables and chairs.
The Library staff will not set up the room or take down tables and chairs.
Parking is available in two parking lots and on the street.
Groups larger than 20 and those staying all day should carpool and park on the street, or the second parking lot (at Oakland & First avenues). Parking space in the main lot (behind the Library) is primarily for short term users.
Use of the Library Staff Room is prohibited.
Food may be served, however, no smoking or alcoholic beverages are allowed.
Flammable materials such as candles or tea lights are prohibited without prior permission of the Library Administration.
Reservations may not be transferred to other people or groups.
The Library does not automatically schedule forward for ongoing meetings. Each group must reschedule as needed.
Room users are expected to keep the noise of their activities to a level that cannot be heard outside the closed doors of the room. No musical performances allowed, other than those that are a part of Library programming.
TO CANCEL USE, the responsible person or group leader must notify Administration at 614-486-2951 or cancel via your confirmation email.
IF YOUR ACTIVITY IS CANCELED, PLEASE NOTIFY THE LIBRARY as described above, both prior or same day cancellations. Thank you!
DONATIONS for room use are welcome. Please make your check payable to the Grandview Library and mail it (1685 W. First Ave. Columbus OH 43212) or leave it with a staff person at a Library desk.
SMALL PUBLIC SPACES
Quiet meeting, study, and reading spaces are available without reservations throughout the library, including:
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